Research Study Assistant

Posted on January 8, 2024
SEIU 925
University of Washington
 - $ 
 per hour
Seattle, WA
Health insurance, Paid time off, Paid holidays, Dental insurance, Vision insurance, Retirement benefits, Life and disability insurance
Applications accepted until position filled
Req #: 227930
Appointing Department Web Address: https://hemonc.uw.edu/
Job Location: Seattle – South Lake Union
Job Location Detail: Fred Hutchinson Cancer Research Center-South Lake Union
Posting Date: 01/04/2024
Closing Info: Open Until Filled
Salary: $3477.00 – $3907.00 per month
Other Compensation:
Union Position: Yes
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Medicine’s Division of Hematology & Oncology has an outstanding opportunity open for a Temporary Research Study Assistant.

The Phase 1 Program (https://www.seattlecca.org/program/phase1/about) within the Division of Hematology and Oncology has an outstanding opportunity for a Temporary Research Study Assistant (Research and Data) to promote the research objectives of the Phase 1 Oncology Research Program under the general direction and supervision of the Phase 1 Senior Research Data Manager. This position works with Division of Hematology and Oncology faculty and research staff to facilitate investigator-initiated and pharmaceutical-sponsored clinical trials.  This position will work in implementing multiple research, data and administrative projects for the Phase 1 Oncology Research Program. This position must be able to work on multiple projects, work efficiently, and support various staff and upper management (Data Research Manager, Phase 1 Associate Director and Principal PI) at any given time.

The Research Study Assistant (Research and Data) will work provide research program support, administrative and technical and other support to the Phase 1 team to provide administrative support to the Research and Data Coordinators. At any one time, the disease program may be enrolled on clinical trials at any given time. It is critical that this person be able to prioritize numerous concurrent tasks. This position also needs to manage both short term and long-term multi-step tasks.

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted.  This position is essential to that mission.  This position provides significant contributions to research development and operations and data/administrative management for the Phase 1 Oncology Program in the Division of Hematology and Oncology.

This position must be able to work on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with Phase 1 clinical team members, faculty, health care personnel, and any other groups integral to the successful completion of the research project.

Research Program Coordination

• Coordinate and complete required research documents for program meetings, study meetings with sponsors, study monitor meetings with PI and team members.
• Assist with maintaining and tracking study-specific information and patient accrual on clinical trials using OnCore CTMS for preparing meeting agendas.
• Prepare and email bi-monthly enrollment updates for Investigators and departments.
• Assist managers with study start-up forms and questionnaires as needed.
• Archive completed research projects for long-term storage and assist with tracking/maintaining log of archived materials.
• Obtain faculty/PI e-signatures for important clinical trial documents as needed.
• Assist with projects assigned by Associate Director and Phase 1 Team Managers (Data, Research, etc.).
• Assist with Phase 1 meeting agendas and minutes modifications as directed by manager for Phase 1 Program study status/overview meetings.


• Assist with general files organization and archiving, recording and routing documents and reports for signatures.
• Collate and establish study-specific research and reference binders
• Manage, sort, and distribute incoming/outgoing mail and faxes. Follow study specific guidelines for collection, labeling, and/or shipping.
• Schedule and document meetings.
• Check voicemails and route messages appropriately.
• Handle Outlook shared accounts email correspondence.
• Delivery and transmittal of important/urgent documents.

Data Coordination, Abstraction and Analysis

• Complete data entry and document management in OnCore Clinical Trial Management System (CTMS).
• Gathering data for various reports i.e., Continuing Review.
• Collaborate with the Data Coordinator team and assist with projects as needed.
• Resolve and answer data queries with minimal errors.
• Work independently to obtain, abstract, code and enter complex clinical information from multiple sources (medical records, research records, etc.) for research subjects into various study-specific electronic data-capture systems.
• Make independent judgments about the relevance of the clinical data to the research.
• Work with Research Coordinators to develop study-specific data acquisition forms.

Protocol Coordination and Other

• Serve as liaison between faculty and clinic staff and coordinate faculty scheduling with clinic and research staff.
• Provide support with independently maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials and provide courier support for Phase 1 Lab.
• Delivery and transmittal of important/urgent documents
• Coordinate team wellness/team spirit and staff and team members appreciation events, including preparation of research teams slide presentations.
• Coordinate educational speakers/UW POD presentations for the Phase 1 Research team.
• Provide IT Support (contact IT Helpdesk, including computer troubleshooting, software installation)
• Order Phase 1 swag as requested and assist with program marketing, advertising, and social media needs
• Perform related tasks as assigned; Other projects and duties as needed.


• Two years of college-level course work in a relevant academic area AND one year of appropriate experience or equivalent education/experience.


• BA or BS degree
• Basic knowledge of medical terminology and medical abbreviations
• Experience with OneNote, Competency in Microsoft Applications, and Adobe Acrobat
• Excellent oral and written communication skills
• Outstanding attention to detail and problem-solving skills
• Ability to work independently and prioritize tasks
• Maintain a high degree of confidentiality and professionalism
• Excellent Microsoft Outlook, Word, and Excel skills
• Must be a fast learner, enthusiastic, and motivated

Working Environmental Conditions

This position is located in a clinical and research environment on the Fred Hutchinson Cancer Center campus.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter, and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

About the employer: University of Washington

The UW is one of the world’s preeminent public universities. Our impact on individuals, our region and the world is profound — whether we are launching young people into a boundless future or confronting the grand challenges of our time through undaunted research and scholarship. Ranked No. 7 in the world on the U.S. News & World Report’s Best Global Universities rankings, the UW educates more than 54,000 students annually. We turn ideas into impact and transform lives and our world. For more about our impact, visit our news site, UW News.

About your union: SEIU 925

SEIU 925 unites 17,000 people in Washington who work in education from early learning through higher education, as well as members who work in local government and nonprofits. We work together to provide quality education for children and students, to ensure that education remains a state priority, and to strengthen our workforce. We provide quality public services to our communities across the state. The mission of SEIU 925 is to win political and economic power for working people to advance the well-being of our members, their families and all working people by developing leaders who are a voice for change in the workplace and solidarity in our communities.

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