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Budget/Fiscal Analyst (Fixed/Temporary)

Posted on January 5, 2024
SEIU 925
University of Washington
Full-time
4409
 - $ 
5929
 per hour
Seattle, WA
Health insurance, Paid time off, Paid holidays, Dental insurance, Vision insurance, Retirement benefits, Life and disability insurance
Applications accepted until position filled
Req #: 227622
Department: DEPARTMENT OF MEDICINE: HEMATOLOGY & ONCOLOGY
Appointing Department Web Address: https://hemonc.uw.edu/
Job Location: Seattle – South Lake Union
Job Location Detail: Fred Hutchinson Cancer Research Center-South Lake Union
Posting Date: 01/03/2024
Closing Info: Open Until Filled
Salary: $4409 – $5929 per month
Other Compensation:
Union Position: Yes
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW’s Division of Hematology & Oncology is seeking a Full-Time, Temporary Budget/Fiscal Analyst, based at the Fred Hutchinson Cancer Center, for the Thoracic, Head & Neck and Neuro Oncology program in the Division of Hematology & Oncology. This position reports to the Program Operation Specialist.

General Responsibilities

Budget/Fiscal Analysts perform a variety of functions under general direction. This position provides a variety of moderately complex fiscal support functions for the Thoracic, Head & Neck and Neuro Oncology Program. Fiscal duties include complex financial management of receivables and payables for industry sponsored clinical research budgets; assisting with the development and maintaining of comprehensive fiscal records and tracking tools to monitor all incoming revenues and expenditures; provide revenue and income projections based on complex and detailed data on progress of enrollment and milestones completed.

Responsibilities

• Review and reconcile study-related billing charges in adherence to vendor deadlines
• Resolve billing-related queries to ensure patient-related charges are applied to the correct account
• Handles resolution of issues and/or clarification with sponsors and vendors by consulting with funding agencies to resolve problems and/or obtain approval for deviations from authorized procedures or expenditures
• Processing and documenting payments to service areas and 3rd party providers
• Provide guidance to the research team on allowable study procedures and reimbursable charges as provided in the approved sponsor’s contract and budget
• Assist Thoracic, Head & Neck and Neuro Oncology Program Operation Specialist in forecasting fiscal needs on a regular basis; develop and maintain long-term planning documents; participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projection
• Analyze and develop budgets for grants, contracts, or other funding requests; prepare appropriate forms for contracts and agreements
• Prepare specialized reports including regular financial reports and statistics using established formats
• Maintain efficient and organized fiscal records for the program including electronic versions saved on the program’s shared folders
• Assist with developing and responsible for maintaining complex multiple fiscal record-keeping systems for all studies and prepare appropriate forms to track budgeted patient cost and charges per approved budgets and contracts.  This also includes tracking patient enrollment and milestones completed.
• Process invoices to sponsors utilizing information from the study tracking systems to process invoice/payments to/from sponsors; Track down payments with sponsor and GCA and resolve issues
• Assist with preparation and routing of eGC1, track SFI disclosures, contract signature, and requesting advanced budget numbers
• Collaborate in the development of on-going education on research budgeting and billing policies
• Perform other fiscal and administrative duties as requested

Required

• A Bachelor’s Degree with major study in accounting, business administration, or related field and two years of experience performing fiscal analysis, planning, and reporting, or equivalent combination of education/experience.

Desired

• Detail oriented, precise, and accurate while understanding the bigger goals of the program
• Skill in working with numbers and proficiency with Microsoft Word and Excel required, knowledge of MS Access
• Ability to perform all duties in a manner which demonstrates an attitude of cooperation and willingness to be part of a team
• Effective and professional oral and written communication skills
• Exceptional problem-solving skills
• Ability to work effectively with rapidly changing priorities
• Must be highly organized, service-oriented, team oriented, flexible, and resourceful
• Self-management and independent judgment are essential to the success of this position
• Prior experience with clinical trial budget management highly desired
• Medical terminology and experience in an academic medical center
• Familiarity with reading research protocols, manuals, contracts
• Experience in oncology clinical research
• Familiarity with UW policies and procedures such as Procurement, Travel, Record Retention, Inventory Management etc.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter, and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

About the employer: University of Washington

The UW is one of the world’s preeminent public universities. Our impact on individuals, our region and the world is profound — whether we are launching young people into a boundless future or confronting the grand challenges of our time through undaunted research and scholarship. Ranked No. 7 in the world on the U.S. News & World Report’s Best Global Universities rankings, the UW educates more than 54,000 students annually. We turn ideas into impact and transform lives and our world. For more about our impact, visit our news site, UW News.

About your union: SEIU 925

SEIU 925 unites 17,000 people in Washington who work in education from early learning through higher education, as well as members who work in local government and nonprofits. We work together to provide quality education for children and students, to ensure that education remains a state priority, and to strengthen our workforce. We provide quality public services to our communities across the state. The mission of SEIU 925 is to win political and economic power for working people to advance the well-being of our members, their families and all working people by developing leaders who are a voice for change in the workplace and solidarity in our communities.

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