|As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Executive Office of the President & Provost has an outstanding opportunity for an Administrative Assistant to the President.
Reporting to the Chief Strategy Officer, with day-to-day supervision delegated to the Executive Assistant to the President, the Administrative Assistant provides high-level administrative and professional support to the Executive Office in the areas of communications and correspondence; calendaring and scheduling, filing and tracking materials and records, responding to public records requests, and special projects. Additionally, the Administrative Assistant is a member of the Executive Office administrative team and is expected to work closely and collaboratively with members of the Executive Office to ensure seamless support and smooth operations of the Executive Office.
A high level of professional discretion is required for this position and its interactions with senior UW leadership and members of the wider university community. This position must maintain a clear understanding of all programs/projects operating under the President’s purview in order to provide effective administrative support. A high degree of professionalism and independent judgement is required in communicating with all constituents.
The successful candidate must be capable of managing multiple and competing priorities with frequently tight deadlines skillfully, reliably, accurately, and confidentially while demonstrating discretion and independent judgement in all areas of operation. Input and demand come from multiple directions, people, organizations, and activities. Managing this breadth and complexity requires a good working relationship with colleagues, excellent communication and organizational skills, an ability to deal with the unexpected, and a willingness to embrace change and process improvement.
The Executive Office of the President & Provost interacts with the diverse units of the university as well as outside constituents and partners from local, national, and international institutions and communities. This highly visible office strives to provide exceptional and professional service to all who request assistance from the University of Washington. The Administrative Assistant, as a representative of Executive Office, correspondingly encompasses this high level of service. Attention to detail, sounds judgement and discretion, and ability to confidential information are essential.
Duties & Responsibilities
Executive-Level Administrative Support
• In coordination with the Executive Assistant, provide calendar and scheduling support for the President, including evaluating the need to reschedule, postpone, or relocate meeting based on changing priorities and emerging issues. Gather, prepare and track daily materials and briefings–assuring accuracy and completeness–to ensure the President is fully briefed on agenda items and received all necessary materials.
• Manage special projects and initiatives as assigned. Initiate frequent and open communication within the team on issues, project statuses, process improvements, etc.
• Bachelor’s degree
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
• Experience working within a large, complex, and/or de-centralized organization
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.